Create the purchase order
Order against a real vendor and preserve the line quantities and costs.
Parts and purchase orders
Know what was ordered, what arrived and what the vendor billed
Connect the shop-wide parts queue to numbered purchase orders, quantity receiving, core credits and vendor-invoice matching.
Shop-wide queue
See the part that can stop production
Review Needed, Ordered, Backordered and Problems queues across every open repair order.
Purchase to invoice
The transaction behind the parts list
Keep the order, the shipment, the vendor invoice and the core credit connected to the same repair.
Receive what arrived
Record partial and over shipments by quantity while the open balance stays visible.
Match the vendor invoice
Compare invoice quantity and cost with the purchase order and the actual receipt.
Close the core credit
Keep each core charge visible until the part is returned and the vendor credit arrives.
Accounts-payable control
Catch the mismatch before it reaches accounting
Match the vendor invoice to what the shop ordered and what actually arrived. AutoHound calls out quantity and cost differences for review.
What owners ask
Parts controls without a second system
Does this replace the estimate parts list?
No. The estimate supplies the expected parts. AutoHound adds the purchasing, receiving, vendor and production-control work around that list.
Can the shop receive a partial shipment?
Yes. Receive the quantity on the truck and keep the remaining quantity open.
What happens to core charges?
Track the charge until the core is returned and the vendor credit is received.
Can I scan a part when it arrives?
Yes. Barcode receiving applies one unit to the matching open purchase-order line.
See it in the shop
Bring the parts workflow into the demo
Use a private sample shop to see how the parts queue connects to production.