Capture
northline-10482.jpgCaptured from phone · Stored with invoice
Parts and vendor control
Keep every part and invoice connected
Take a photo of a paper parts invoice with a phone or upload the PDF. AutoHound extracts the vendor, part numbers, quantities, and prices, then tries to match each line to the right repair order and part for your team to review.
Phone to repair order
Scan the invoice instead of re-entering it
Capture a clear photo at the counter or upload the vendor PDF. AutoHound reads the invoice, proposes repair-order and part matches, and leaves uncertain lines visible for review. The source receipt stays stored with the invoice.
Extract
VendorNorthline OEM Parts
ReferenceNOP-10482
Part numbers3 found
Subtotal$893.60
Match and store
2 proposed matchesRO-1842 · 2023 Honda CR-V
1 line remains visible for review before it is confirmed.
Illustrative workflow and representative sample data. AutoHound attempts the match; uncertain lines stay visible for a person to review.
Shop-wide parts view
See the part that can stop production
Needed, ordered, backordered, problem, and overdue parts stay visible across every open repair order. Filter by vendor, stage, ETA, hold, or status without opening jobs one by one.
One part history
Follow the part from order through invoice
The estimate supplies the expected parts. AutoHound adds the purchasing, receiving, return, invoice, and vendor controls around that list.
01Order
Create the purchase order against a real vendor with quantity and cost.
02Receive
Record exactly what arrived, including partial and over receipts.
03Return
Keep returns, cores, charges, and vendor credits in the history.
04Invoice
Match what was billed to what the shop ordered and received.
Three-way match
Catch price and quantity mismatches before closeout
AutoHound compares the vendor invoice with the purchase order and receipt. A price difference, quantity difference, unreceived line, or uncertain match is called out for review instead of disappearing into the total.
- Photo scan the vendor bill to match and record what was ordered and received.
- Keep every saved receipt photo and vendor PDF in one place, tied to the matching purchase order and repair order.
- Preserve partial receipts, returns, cores, and credits.
Vendor and margin view
See which suppliers protect production and margin
Vendors are real records, so parts, purchase orders, invoices, and history roll up to the same supplier. Compare vendor reliability, keep vendor cost separate from the price billed, and see the parts margin the shop actually made.
Vendor reliability92% on time24 parts in period
Problems1 partWrong or damaged
Billed$18,940Estimate price
Parts margin30.7%$5,820 margin
See the full part history
Follow a part from estimate to invoice
See parts, purchase orders, receiving, returns, vendors, and invoices stay connected in the demo.